The GTD action list is for items that you can do now and complete in a relatively short timescale. I cheat here and just give the email a custom reminder flag for a suitable future date. The GTD waiting list is for items that must not be forgotten but where you are waiting for other input before you can do it. Delegate: simply forward the email, if you might need to chase it up then it also goes to the waiting list (see below) but its best to have the working relationship that your colleague is trusted to do what you ask and/or get back to you without reminders.It is simply not worth sorting or categorising if it can be readily completed. If it just needs a quick reply (less than 2 minutes, maybe less than 5 minutes) then do it there and then and remove the email. File into an email file or on an ITS drive. File it, if it does not need any action but may be useful as a record.The process creates action items in the task list - either tasks, or emails with due dates. To deal with the Inbox using the GTD methodology, we need to do one of the following to each email and remove it from the Inbox. Most of my tasks arrive by email, when they don't I send myself an email with the right subject heading and any useful content thaat I need to complete the task. The GTD system only works if all your tasks are in the right place, so that you have only one place to look for the next task and no baggage to keep a mental note of " must remember to do xyz on Tuesday". Arrange by due date, maybe have calendar showing on RHS. it is quite natural to do this first thing in the morning, but others would advocate an email free hour at the start of each day. The idea is that you look at your in box once or twice a day at times that suit you. In the spirit of GTD, you could do the following: Switch off alertsįile> Options > message arrival Switch them all off. Our admin team has worked through these particular Outlook productivity guides together: email management, task management and calendar management. General tips for managing email are explained well on the web and may give most of the benefits of GTD. The courses are not cheap, but the hazards of stress are costly in all sorts of ways. If you think this sort of seminar or similar help would be valuable to you then let us know. GTD is trademarked and something of a money making machine for Dave Allen, branded guides, software etc is restricted and charged for. For a few hundred pounds you can go to a seminar. Interesting to note that two members of staff use omnifocus. You can get a good introduction from the web, It is a way of working with lists and contexts independent of any particular software. There is not any physics here, but it is my interpretation/implementation of the GTD methodology using Outlook.
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